Key Banner Terms

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Account Code

In CUFS and HUM was represented by Object Code, account code is a primary element in the FOAPAL labor distribution.

Additional Compensation

Formerly known as "Supplemental Pay," this is any compensation provided to status employees outside of their base regular earnings.

Banner ID

Is the key identifier for persons established in Banner (people, vendors, companies).  In most cases, the Banner ID for employees will be set as their social security number, unless an alternative ID has been requested and assigned.

Benefit Category

A Banner attribute that organizes the types of benefits that different employee classes are eligible to receive.

Core Deductions

Are payroll deductions associated with the core benefit elections made by the employee (i.e., Delta Dental 2-person plan B).

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Distribution Org

A Banner attribute assigned on the NBAJOBS record that associates an Employee with how their paycheck should be distributed (mailed home, sent to home department?).

ECLS

ECLS, Employee Classes, are categories of employees based on their benefits eligibility, type of work, and appointment.

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Effective Date

For Banner, this means either the future effective date a change is to occur or the first day following the last paid date if a change is retroactive.

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Electronic Approvals

Approvals applied to transactions through defined routing queue's.

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EPAF

EPAF’s are Electronic Personnel Appointment Forms, or Electronic Personnel Action Forms, and they allow Banner users to initiate transactions electronically that used to happen through paper and coding to the old system.  We will use EPAF’s to hire, terminate, place on leave, and make changes to appointments for our employees.

Exempt

Employees whose work is paid on a salary basis and who are ‘exempt’ from being paid overtime.

FTE

"Full Time Equivalent," in Banner, we will capture employee's percent and reflect it as FTE.

FYI

EPAF transactions can be set up to also provide FYI (For Your Information) records to individuals who, while not needing to validate and approve a transaction, may need to know that a transaction has been initiated and approved.  This is et up as an “approval” on the EPAF.

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Home Org

A Banner attribute assigned on the PEAEMPL that associates an Employee with a department or organization, usually associated with the employee’s primary job (status position and department).

Job Change Reason

For each change to appointments, a "Job Change Reason" needs to be entered so we can categorize the activities and use for reporting.

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Job Type

Banner has three job types: primary, secondary, overload.  Most reports are driven to read off the primary job record.  Status positions will all be either primary or secondary.  Any supplmental appointments will be "overload."

JOBS ECLS

Employee classes assigned to the Positions and NBAJOBS records will categorize employees by their appointment type (i.e., tenure track or not), fte base (i.e., academic year versus fiscal year).

JOBS record

Nickname for NBAJOBS record.  It is a date effective snapshot of an employee’s appointment to a particular position.

Leave Category

A Banner attribute that organizes the types of leave (vacation, earned time, sick leave) that employees are eligible to receive.

Mass Salary Increases

Processing one or more increases for many employees effective on the same date.

Non-Exempt

Employees whose work is paid on an hourly basis and must be provided overtime according to FLSA (Fair Labor Standards Act).

Open Enrollment

The period each fall where benefits-eligible employees select benefits for the following calendar year.

PAYID

The actual paycycles that USNH runs to produce paychecks.  USNH has three PAYID’s – a bi-weekly pay for hourly folks, a bi-weekly pay for salaried folks; and a non-pay cycle.  The non-pay PAYID allows us to avoid processing pay for “dummy” positions or for non-paid people like ROTC faculty and campus ministers.

PCLS

PCLS, Position Classes, categorize the type of work being performed and are assigned to a pay range and scale.  Example include Administrative Assistant II; Associate Professor; Accountant; Utility Worker.

PEAEMPL ECLS

Employee classes assigned on PEAEMPL will categorize employees by their benefits and leave (earned time versus vacation) eligibility.

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Personnel Date

The actual date that changes to records SHOULD have occurred.  Since Banner cannot allow changes before the "last paid date," personnel date will indicate when the change SHOULD have occurred, and effective date will indicate when the change actually managed to be made in the system.

PIDM

A unique number assigned on a background table to persons in Banner.  A PIDM is assigned whenever a new person or new ID is entered.  The PIDM is used to connect the information from one process to another.

Pooled Positions

A position established with a budget that can have one to many employees hired into it.

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Position

A position is used to budget for personnel services.  It associates a position classification (like Accountant) with a accounting line (FOAPAL), a work schedule, and a reporting line.

Position Group

Position groups cluster position classifications into broad groupings that support federal reporting (i.e., Executive/Administrative/Managerial; Faculty; Skilled Trades)

Position Org

A Banner attribute assigned on the NBAPOSN record that associates a budgeted position with the area/department/organization responsible for it.

Position Type

USNH Policy recognizes different types of positions, based on their continuation and funding (i.e., permanent, grant, term, non-status, student, graduate, etc.)  Some of these position types have been embedded into the Position Number coding convention.

Salary Grade

Levels within a salary scale, much like our current “ranges.”

Salary Table

Wage chart for employee groups.

Single Positions

A position intended for only one incumbent.

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Timesheet Org

A Banner attribute assigned on the NBAJOBS record that associates an Employee with a department or organization for the purpose of facilitating payroll processes.

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Units

Banner defines employee work-schedules, time reporting, and vacation/leave accruals in terms of “Units” or Hours.  Units will be applied to exempt appointments (PAT, faculty, casual salaried) as a measure of a day.  Therefore, a typical workweek has five units and a pay period has 10 units (business days).

Voluntary Deductions

Are payroll deductions that employees elect to make such as United Way contributions or KSCEA dues.  They may also include additional benefits deductions made at the employee’s request such as Short Term Disability insurance.

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Web For

Web For Employees, often called just ‘Web For’ will be a self service web tool for employees to review their paystub information, or view their name and address information, or even make selections for benefits during the Open Enrollment period.

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Work Schedule

Is assigned to a position and “shared” with the NBAJOBS appointment to describe the anticipated work schedule for an employee.  Primarily used for operating and PAT staff, it will allow the days per week or hours per week to default into the pay run each pay period.