Project Fresh

Finance Business Processes

Major Processes	Documentation Locations
Chart of Accounts
Chart structure	Procedure 2-30 USNH CUFS Fund Descriptions
Campus indicators
Separate entities (UNHF)
Account Managers
Responsibility Centers	RCM Home Page
Business Service Centers	Business Service Centers
Cost pool indicators

Accounting and budget control support
Reporting
Attributes
Security/Approvals (Value based)
Creating new accounts	Procedure 2-31 Establishing New CUFS Accounts


Financial Operations (Incl ISPs)
Reconciliation processes
Imprest Cash	Procedure 4-2 Imprest Checking Accounts
Petty Cash	Procedure 4-1 Petty Cash Funds
Change Funds	Procedure 4-3 Change Funds
Journal voucher procedures
Periodic allocation processes
System support
RCM allocations
Fringe benefits
Allocation process
Calculation of percentage
Indirect Cost
Allocation process
Rate setting process
Cost pool indicators	Procedure 2-065: Allocation of Centrally Funded Costs
Annual PO Close/Carry forward
Year close process

Internal Service Providor Processes
Buyer commitment of funds
Seller delivery of service
Exchange of funds
Includes discussion of interfaces with existing sub-systems and related feed processes.
Tracking/entering/responsibilities


Budget processes
Required Control levels
Document processing	Table of Contents Chapter 5 - Planning and Budgeting
Approval process
Budget Prep	Budget Prep
Linkage with Position Control


Buy/Pay
Purchasing
Bid processing	Purchasing - Bids.vsd
	Purchasing - Exceptions.vsd
	Purchasing - Bonds.vsd
Requisitioning	Procedure 6-10 Requisition Form (RX)
Academic	RX Academic.vsd
Grants	Grant RX process.vsd
Central Office Processes
PO processing	Procedure 6-16 Purchase Order Formats
External one-time	Purchasing - PD.vsd
Consulting	Purchasing - Consulting and Service providers.vsd
Academic	PO Blanket Academic.vsd
	PD Academic.vsd
	POA Academic.vsd
Library Acquisitions	Library Acquisitions PVs.vsd
	LibAcq Books on approval.vsd
	Library Acquistions Deposit Account.vsd
Grants
Food Stores	Food Stores Purchasing.vsd
MUB	MUB WIPS.vsd
	MUB WIPS and POs.vsd
	Purchasing - MUB.vsd
Facilities	Purchasing - Facilities.vsd
NEC	NEC.vsd
SAFO	SAFO.vsd
Travel POAs	Purchasing - Travel POA.vsd
Blanket orders	Procedure 6-31 Blanket Purchase Orders
Blanket orders	Purchasing - Blanket Orders.vsd
Modifying an existing PO
Departmental POs (PDs)	Procedure 6-15 Purchasing Guidelines For PDs (CLL, UNH, UNHM, USNH)
Departmental POs (PDs)	Purchasing - PD.vsd
Against a contract
PO print	Purchsing - PO Print.vsd
Boiler-plates
Distribution
Maintenance agreements	Procedure 6-34 Maintenance and Service Agreements
Freight, returns, tracing	Procedure 6-50 Settling freight claims, returns, and tracing
PCards	Table of Contents Chapter 9 - Card Guides
ACards	Table of Contents Chapter 9 - Card Guides
Vendor Maintenance	Procedure 6-20 Creating or Changing a Vendor Code
Create	Purchasing - Vendor Codes.vsd
Maintenance
Contract maintenance	Procedure 6-85 Contracts Listing
Disposal of assets	Procedure 6-60 Disposal of Surplus Property
Accounts Payable	Central AP Processing.vsd
Accounts Payable	Invoicing in Central AP.vsd
Advances (Travel and non-travel)	Procedure 4-8 Cash Advances (for Travel and Other Purposes)
Travel	Table of Contents Chapter 7 - Travel
	UNH/USNH Controller's Office-Travel References
	Travel AP.vsd
	Grants Domestic Travel.vsd

Reimbursements	Procedure 6-18 Personal Reimbursements
	Central AP Cash Vouchers.vsd
	Grants Reimbursements.vsd
	Grants Payment Request.vsd
	Grants Golden Rod.vsd
	Grants Petty Cash.vsd
	Grants Petty Cash1.vsd
Departmental Payments (no PO)	Procedure 6-17 Guidelines for Departmental PVs
Departmental and sub-systems	Departmental and Sub-System PVs.vsd
Academic	PV Academic.vsd
Grants
Central Office Processes	Central AP processing.vsd
Payments with a PO
Writing checks
Automated
Manual
Wire Transfer
Express Checks
Distribution of checks
Bank Check
Foreign Currency Conversion
Credits
Stop payments
Check Voids - Complete
Check Voids - Reissue
Uncleared/Abandoned Checks

Non-Student Accounts Receivable/Billing
Customer maintenance
Invoices/Statements
Collection processes


Grant Accounting
Account setup processes
Budgeting	Grants Budget Processing.vsd
Account closing processes
Billing (in concert with A/R/Billing above)
Electronic billing/receipts processes


Items that may come in later phases of the project
Fixed Assets
Endowment management
Gift Stewardship (may be a chart issue)

Common Process that may overlap finance and HR
Workflow
Imaging
Interfaces
System production processes

Finance Business Processes